At Gilroy Corporate Communications Ltd, we prioritize your privacy and are committed to safeguarding and processing your data in accordance with applicable data protection legislation in the regions where we operate. We want to assure you that your personal information is treated with utmost care and that we are transparent and honest about how we collect, manage, and share your data.
Personal data is information that relates to an identifiable person who can be directly or indirectly identified from that information, for example, a person’s name, identification number, location, online identifier. It can also include pseudonymised data.
Data processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Information we collect
When you complete a web form to sign-up to our newsletter, make an enquiry or to download an information asset, we will ask you for certain information including contact details (name, email, and telephone number).
From time to time, we may also gather data from company websites and other publicly available sources of information in order to identify and communicate with additional people who might be interested in our services and marketing intelligence.
If you would prefer not to receive marketing communications from us, you may opt-out at any time via the unsubscribe link that is included on all our marketing communications, or by contacting us via email or post at: firstname.lastname@example.org
Gilroy Corporate Communications Ltd
In addition to the above, we collect information via cookies about how you use our website. You are able to control these cookies by selecting the cookie icon on the bottom left hand corner of the website. Please see our cookie notice for further information on the cookies used on this site, how we use them and how you can control them.
How we manage your information
We ensure the security of the information we possess by implementing appropriate measures to prevent misuse, unauthorized access, loss, and inaccuracies. These precautions consist of technical and organizational safeguards that restrict access to individuals who require it and ensure that your data is solely utilized for its intended purpose.
If we are utilizing your data to provide you with services, we will retain your information for the duration necessary to deliver those services and for a reasonable period thereafter to comply with our tax and legal obligations.
Regarding the processing of your information for marketing purposes, we will continue to do so until you indicate your desire to be excluded from our marketing programs. Upon receiving such a request, we will promptly cease processing your data, maintaining only a minimal record for audit purposes.
How we share your information
We will only share your information with a small number of trusted partners. These may include service providers (to assist us in supplying services to you), other agencies, law enforcement or governmental organisations where we are required to make such disclosures by applicable law.
UK & EU
In the UK and the EU you have the following legal rights with regards to your personal data. If you wish to exercise any of these rights, please email us at email@example.com.
- Right to be informed - You have the right to request confirmation as to whether we are processing personal data concerning you. If we are processing your data, you have the right to further information about this processing, for example, the processing purposes, the recipient and the planned duration of storage or the criteria for determining the duration.
- Right of access - You have a right to know what information we hold about you, often referred to as a Subject Access Request or SAR.
- Right to rectification - You have a right ask us to correct data that we hold about you that is inaccurate or incomplete.
- Right to Erasure - You have the right to ask for your data to be deleted if you withdraw your consent (if that is the legal basis for the processing) or if processing is no longer necessary, providing that we are not required to keep that data by law.
- Right to restriction of processing - You have the right to restrict processing in certain circumstances, for example, if you believe that your personal data is incorrect or that it is being processed unlawfully.
- Right to data portability - You have the right to receive personal data concerning you for which you have previously given your consent, in a structured, machine-readable format to enable it to be transferred to a 3rd party of your choice.
- Right to object - You have the right to object to certain types of processing such as processing for direct marketing purposes. If you have previously given your consent, you may withdraw this consent at any time unless the processing is necessary for a legal reason.
In the US you have certain rights with regards to personal data. These can vary from state to state so Gilroy Corporate Communication has chosen the Californian privacy law, including the below rights, as our US standard. If you wish to exercise any of these rights, please email us at firstname.lastname@example.org
- You have the right to know what information is being collected about you and how it is used and shared.
- You have a right to access information held about you.
- You have the right to ask companies to correct personal data that is incorrect.
- You have the right to ask companies to not sell your information to any 3rd party.
- You have the right to opt out of direct marketing.
- You have the right to ask companies to delete your data (unless specific exceptions apply) and to expect companies to delete data they no longer need.
- You have the right to expect companies to use reasonable effort to protect your data from unauthorized access and use.
- You have the right to expect companies to collect only the data they need and to only use it for the purpose for which it was collected.